مساعد اداري Office Assistant جدة
No two days are the same at Al-Futtaim, no matter what role you have. Our work is driven by the desire to make a difference and to have a meaningful impact with the goal of enriching everyday lives. Take our engaging and supportive work environment and couple it with a company culture that recognises and rewards quality performance, and what do you get? The chance to push the limits every single day.
As a humble family business that started on the banks of the Dubai Creek in the 1930s, Al-Futtaim has expanded to a presence in 31 countries, a portfolio of over 200 companies, and 42,000 employees. You’ll find us in industries ranging from automotive and retail, to finance and real estate, and connecting people with international names like Lexus, Ikea, Robinsons, and Adidas. Our team is proudly multicultural and multinational because that kind of diverse representation gives us the global mindset to grow and impact the people, markets, and trends around us.
Come join us to live well, work better, and be the best.
To assist the Line Manager with organizing all communication and correspondence documentation to facilitate project work and other administrative functions.
KEY ROLE SPECIFIC ACCOUNTABILITIES:
To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager/ Sr. Executive.
Monitor the Punch cards of Admin Staff/Workers and ensure attendance records are proper. Report on irregularities to the Sr. Executive/ Admin. Manager.
Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.
Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations
Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments
Prepares monthly telecommunication expenses report.
Follow up with supplier for statement of accounts as required by Accounts department.
Collect Mobile, SIM Card & other company assets (camera) etc. while employee going on vacation / cancel.
Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.
Graduate with Computer knowledge
Minimum Experience and Knowledge:
Graduate with minimum 2 – 5 years of experience in Secretarial role
Excellent Excel skills
Communication skills, documentation
Perseverance and hardworking nature
Problem-Solving and conflict-resolution skills
عدد الشواغرغير محدد
المؤهل العلمي المطلوببكالوريوس
العمر المطلوبمن - الى
المستوى المهنيمتوسط الخبرة
نوع التوظيفدوام كامل
سنوات الخبرة2 - 5