secretary - سكرتير
The aim is to state the overall significance of the job from the organization’s perspective.
To assist in the handling of letters, appointments, meetings, internal correspondences and research on issues related to the department to ensure that the department communication with others is timely and efficient. Provide administrative support and perform secretarial & clerical functions. May also train and supervise lower-level clerical staff. Project a professional company image through in-person and phone interaction.
KEY ACCOUNTABILITIES & ACTIVITIES
This section describes the principal outputs required from the job.
Prepare correspondence, memos, letters, reports, and materials for presentations and other documents, using word processing, spreadsheet, database, and/or presentation software.
Develop and maintains filing systems appropriate to the company's requirements.
Ensure that filing is kept up to date from time to time.
Collect and compile information as per the requirement.
Follow-up on documentations with other departments.
Meet and greet clients and visitors, and attend to their needs in a pleasant and hospitable manner. Also, determine whether they should be given access to specific individuals.
Answer particular and general calls and handle them in appropriate manner.
Open, sort, and distribute incoming correspondence, including faxes and mail.
Setup, prepare agendas, make arrangement and coordinate meetings.
Make travel arrangements and confirmations for immediate manager and department staff if and when required.
Prepare responses to correspondence containing routine inquiries.
Attend meetings and record minutes.
Compile, transcribe, and distribute minutes of meetings through email.
Coordinate and direct office services, such as records, personnel, and housekeeping, in order to aid managers.
File and retrieve corporate documents, records, and reports.
Maintain hard copies and electronic filing systems.
Conduct research, compile data, and prepare papers for consideration and presentation by managers.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Perform such other duties and assume responsibilities as from time to time may be assigned by the immediate superior.
Give secretarial supports to other departments as and when required.
Assist in administration and accounting matters.
Key Internal Interaction
Nature of Interaction
Key External Interaction
Nature of Interaction
Academic and professional qualifications
Upper Diploma with degree in Office Management or equivalent. Alternatively a steady line of exceptional achievement within the company for a Clerk holding a specialization in office administration.
Years and Nature of Experience
Sufficient experience in an appropriate-level secretarial position.
عدد الشواغرغير محدد
المؤهل العلمي المطلوبدبلوم
العمر المطلوبمن - الى
نوع التوظيفدوام كامل
سنوات الخبرةالحد الادنى غير محدد - الحد الاقصى غير محدد