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Job Category Foreign and Commonwealth Office (Operations and Corporate Services) Job Subcategory Estates Job Description (Roles and Responsibilities) The British Consulate General in Jeddah has a vacancy for a Corporate Services Assistant, Grade A1 (L) position. Main duties and responsibilities: Estates: Supporting the Corporate Services Manager (CSM) in all accommodation and estates matters, including but not limited to: Support the daily management of the estate, accommodation and assets – ensuring that residences and transit villas are suitably maintained; managing accommodation bookings. Monitoring inventories; stock control and supply of estates/accommodation goods and equipment; ensuring that residential domestic floats are in place. Lines manage two cleaners and two gardeners; work within UK Health and Safety regulations reporting back to the CSM. Deputise for CSM in their absence. Administration: Manage the switchboard and handle general enquiries from the public Liaise on all official events in the compound, working with the CSM, main organisers and stakeholders to ensure BCG and FCO regulations are adhered to. Transport: Manage day to day transport bookings in accordance with transport policy. Ensuring all vehicles are properly maintained and roadworthy at all times. Line manage 6 drivers, Maintenance of transport records (e.g. mileage of vehicles and fuel consumption). Key Competencies: Changing and Improving- Review working practices and come up with ideas to improve the way things are done. Lea
new procedures and be open to the possibilities of change. Delivering Value for Money- Seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay. Managing a Quality Service- Plan, organise and manage time and activities to deliver a high quality and efficient service. Take into account diverse customer needs. Leading and Communicating- Put forward own views in a clear and constructive manner, choosing the appropriate communication method. Essential qualifications and experience Essential: Excellent spoken and written English. Computer literate: Excel & Word experience is essential (recognised qualifications preferable) Well organised and able to work reliably with little supervision. Strong customer service and interpersonal skills. Desirable qualifications and experience Desirable: Experience working with Oracle/Prism/Pyramid advantageous, but not essential as training will be provided. Previous Foreign Office or public sector experience. Previous experience in estates management for either public or private sector. Arabic and Urdu languages skills would be beneficial. Required competencies Changing and Improving, Leading and Communicating, Delivering Value for Money, Managing a Quality Service Application deadline 19 January 2017 Grade A1 (L) Type of Position Full-time, Permanent Working hours per week 35 Region Middle East & North Africa Country/Territory Saudi Arabia Location (City) Jeddah Type of Post British Embassy Number of vacancies 1 Starting monthly salary (AED) 5470.84 Start Date 1 March 2017 Other benefits and conditions of employment Working Hours and Remuneration: The starting salary will be SAR 5,470.84 per month inclusive of the Eid Bonus and the 25% housing allowance. An additional travel allowance of SAR 400 per month will also be payable. Free access to on site swimming pool, gymnasium and tennis court. Normal working hours for the Embassy are 08.00 to 15.00 Sunday to Thursday. This position is full-time, based on 35 hours per week. The successful candidate will be subject to a 90 day probationary period. Additional information Eligibility: The position is only available to holders of Saudi residence permits or transferable Iqamas, and successful candidates will be required to transfer their sponsorship to the British Embassy. How to Apply: Interested candidates must attach the following documents when applying online: A covering letter. An updated Curriculum Vitae (CV) ** (Your application must include examples of when you have demonstrated the competencies outlined above in the cover letter. Applications that do not include this information will be rejected). The closing date for applications is 19 January 2017. Applications received after the stated deadline will not be considered. Potential candidates will be invited to take a short assessment; those who pass the assessment will be invited for an interview. Due to the large amount of applications we receive only those shortlisted for assessment will be contacted. The successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances, medical clearance and reference checks. The British Consulate General in Jeddah is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Consulate is subject to Terms and Conditions of service according to local Saudi Arabian employment law.